Digital Collections Survey

THE DIGITAL COLLECTION SURVEY REPORT IS NOW AVAILABLE HERE»

WE STILL WELCOME RESPONSES TO HELP US GUIDE THE PROJECT BUT THEY WILL NOT BE PART OF THE Phase 1 REPORT

About the Digital Collections Survey

Are you looking to migrate your digital collections? We would love to hear from you. The Bridge2Hyku Digital Collections Survey is a comprehensive list of questions regarding your institution’s library characteristics, metadata, workflows, current digital collections, and current repositories.

No answers are required, so fill out what you can. Every response gets us closer to the actual needs of the community regarding repository migrations.

Click here to take the Bridge2Hyku Digital Collections Survey

Survey Questions

On the fence about starting the survey before knowing if you have all the answers at hand? The current questions are below for easy reference.

Institutional Characteristics

What best characterizes your institution’s type?

• Independent research library/archives
• Private college/university library
• Public college/university library
• Public library
• Government library/archives
• Regional consortium
• Historical society
• Museum
• Other

Number of staff/librarians (FTE)

Number of staff/librarians supporting digital collection management (FTE)

Departments of staff/librarians supporting digital collection management

Number of IT staff/librarians (FTE)

Approximately what number of FTE of local IT staff/librarians time is devoted to digital collection management per year?

Annual Library Budget

Digital Collections

Number of digital collections to be migrated

Number of digital objects to be migrated

Total size (TB) of digital objects to be migrated

Work Types

• Single sided photograph
• Single sided document
• Multi-page document
• Single audio
• Multi-part audio
• Single video
• Multi-part video file
• Hierarchical work
• Multiple file types (e.g. audio/video file with image or PDF)
• Other

Access file types

• jpeg
• tif
• mp4
• wav
• pdf
• Other

Who are the primary stakeholders for your digital collections?
this may include particualr departments in your organization, organization administration, community organizations, etc.

Which of these best describe the intended audience(s) for your digital collections?

• Undergraduate students
• Graudate students
• Faculty/Instructors
• Librarians and library staff
• University staff
• University alumni
• Non-university affliated researchers
• General public
• Other

Describe the administration surrounding your digital collections
What structures, committees, etc. are in place related to the administration of digital collections? This may include individuals or groups that create policy, have technical administrative control over the repository, etc.

Repositories

What system(s) are used to manage the digital collections to be migrated?

• CONTENTdm
• DSpace
• Islandora
• Sufia
• Avalon
• ILS
• Locally developed solution
• Other

Describe your digital collection system dependencies
Describe the systems involved and how they interact. For example, the ILS pulls digital collection data from an API, etc.

Describe the data model(s) supported by your your current repository
Consider describing the most complex object you have in your repository. How many levels of hierarchy does it have? Is metadata stored for each level?

Metadata

Which metadata schema(s) are used in your digital collections?

• Dublin Core
• MODS
• MARC
• EAD
• PB Core
• VRA Core
• Local metadata schema
• Other

Are the same metadata elements used across your digital collections?
If no, describe how metadata elements differe across collections.

Which controlled vocabularies are used in your digital collections?

• Library of Congress Name Authority File (LCNAF)
• Library of Congress Subject Headings (LCSH)
• Thesarus for Graphic Materials (TGM)
• MARC Relators
• DCMI Type Vocabulary
• Art and Architecture Thesaurus (AAT)
• Union List of Arist Names (ULAN)
• GeoNames
• Medical Subject Headings (MeSH)
• MARC List of Languages
• ISO 639 Language codes
• Local controlled vocabluary
• Other

Do you have local metadata input guidelines and/or a Metadata Application Profile?
If yes, please provide a link to your documentation if available.

Have metadata values been entered consistently across your digital collections?
If no, describe how values differ across collections.

Does your metadata, elements and/or values, align with any other standards or best practices?
For example, does it align with the DPLA metadata application profile? DACS?

How do you indicate copyright in your digital collections?
Describe the metadata field(s) used, controlled vocabulary used (if applicable), and any other practices around rights metadata.

Workflow

Describe the process at your institution for creating a new digital collection
Please include general information about the process as well as the positions and departments that are involved. Examples of points to include are: the number and positions of those who add digital objects and metadata, whether there is centralized and/or formalized control over ingest and metadata production, etc.

Is digital preservation part of your digital collections workflow?

Migration

What system(s) will you be migrating your digital collections to?

Describe the data model(s) supported by the target repository
Include description or link to repository data model documentation. Consider describing the most complex object supported by the repository. How many levels of hierarchy does it have? Is metadata stored for each level?

Which metadata schema(s) will be uses in the target repository?

• Dublin Core
• MODS
• MARC
• EAD
• PB Core
• VRA Core
• Local metadata schema
• Other

Which controlled vocabularies will be used in the target repository?

• Library of Congress Name Authority File (LCNAF)
• Library of Congress Subject Headings (LCSH)
• Thesarus for Graphic Materials (TGM)
• MARC Relators
• DCMI Type Vocabulary
• Art and Architecture Thesaurus (AAT)
• Union List of Arist Names (ULAN)
• GeoNames
• Medical Subject Headings (MeSH)
• MARC List of Languages
• ISO 639 Language codes
• Local controlled vocabluary
• Other

Describe the digital collections rework you plan to undertake before, during, or after the migration process
For example, metadata rework, file management rework, etc.

Number of staff/librarians supporting migration (FTE)

Departments of staff/librarians supporting migration

Describe the timeline established for completing the migration